Run your community’s amenities without the spreadsheets.
HOA Pass runs clubhouse and amenity reservations, payments, deposits, and signed agreements end-to-end — for a single HOA or a whole portfolio. Managers and boards collect every fee, record every agreement, and never double-book again.
Communities already running on HOA Pass
Trusted by community boards
Spreadsheets and paper waivers weren’t built to run a community.
Boards stitch together calendars, email threads, payment apps, and a filing cabinet. HOA Pass replaces all of it with one trustworthy system of record.
- Double-booked clubhouses & angry residents
- Chasing deposits over Venmo & checks
- Lost or forgotten paper waivers
- No record of who agreed to what
- Hours of volunteer admin a week
The HOA Pass way- One shared calendar, zero conflicts
- Fees & deposits collected up front
- Agreements e-signed before booking
- Full audit trail on every approval
- Requests approved in a couple taps
One platform for every shared amenity.
Clubhouses, pools, tennis and pickleball courts, event rooms, BBQ areas, guest suites — managed end to end.
Reservations & approvals
Residents request a clubhouse or court; management approves with conditions. One calendar everyone trusts — no double-bookings, ever.
Payments & deposits
Collect usage fees, cleaning fees, and refundable deposits up front. Each community is paid directly into its own connected Stripe account.
Digital agreements & e-sign
Residents accept the current amenity rules before they book — and re-acknowledge automatically the moment a policy changes.
Insurance / COI review
Require a certificate of insurance for events that need one. Residents upload, your team reviews and approves in line.
Messaging & rosters
Keep resident conversations, household rosters, and approvals in one thread — not scattered across personal inboxes.
Reporting & audit trail
Every fee, deposit, and signature on record. Export clean CSVs for treasurers and management companies in a click.
No more handwritten “reserved” notes on the clubhouse door.
Every resident sees the same live calendar — who booked what, and when. A reservation only shows up if it was actually requested, approved, and paid for. No quiet hold-outs, no taped-up notes, no “I thought it was mine this weekend.”
- A shared source of truth
Residents check availability themselves instead of taking someone’s word for it.
- Only real reservations count
If it isn’t booked and paid in HOA Pass, the amenity is open — period.
- Fair for the rule-followers
Everyone plays by the same process, so no one feels cheated by people who skip it.
Unverified claims never block the calendar.
From request to confirmed in five steps.
The same flow whether residents reserve a clubhouse or a pickleball court — and whether you manage one community or a hundred.
Resident requests
A resident picks an amenity, date, and time from the live calendar and sends a request — no calls or emails.
Upload documents
They e-sign your policy agreement and attach anything required — proof of insurance, a COI, or your waiver.
Management approves
Your management team (or the board) reviews and approves with conditions, all in one place.
Pay fees & deposit
The resident pays usage and cleaning fees plus any refundable deposit — straight into your community's account.
Confirmed & on record
The booking locks on the shared calendar with a full audit trail. Deposits release automatically afterward.
Built for one community — and a hundred.
- Run every association from one console
- Each community paid into its own connected account
- Standardize agreements and approvals across portfolios
- Roll-up reporting and CSV export for every client
- Set up your amenities and rules in an afternoon
- Stop chasing deposits and waivers by hand
- Make the board look professional and organized
- Hand off cleanly when volunteers rotate out
It looks like your community, not our software.
HOA Pass is one dependable platform you can roll out to any association — lightly white-labeled so every community keeps its own identity.
Your logo & colors
Upload your community’s logo and brand color. Residents see your association, not ours.
Your own subdomain
Every community gets a clean address like your-hoa.hoapass.com — ready on day one.
One product, many communities
A standardized platform that still feels custom-made for each HOA you run.
https://your-hoa.hoapass.com
Reservations that connect to the rest of your community.
Some pieces work the moment you sign up. Others we build around the specific systems your amenities already use.
Automatic payment processing
Fees, deposits, and payouts run on Stripe — collected at booking, no manual invoicing.
Digital agreements & e-sign
Policy agreements and waivers are signed online and tied to every reservation.
Reservation calendar & exports
One shared calendar with clean CSV exports for treasurers and management.
These aren’t turned on yet. We build each integration around the access, network, and payment systems your community already runs — so tell us your vendors on a demo and we’ll scope it with them.
Trustworthy enough for managers and boards alike.
HOA Pass is built for risk-averse managers and boards. The hard parts of money, access, and liability are handled the right way — so you can stop worrying about them.
PCI-compliant payments
Card data never touches HOA Pass. Payments, deposits, and payouts run on Stripe, with each community connected to its own account.
Permissioned access
Board members, managers, and residents each see only what they should. Role-based controls keep sensitive data in the right hands.
Complete audit trail
Every approval, payment, agreement, and policy change is timestamped and recorded — the liability protection boards have been missing.
Isolated per community
Each association's data, rules, and finances are cleanly separated. Multi-community by design, private by default.
No more phone tag, mailed checks, or double-bookings.
“Residents used to call and email us for every clubhouse booking, then mail a check and their insurance. Half the time we didn't know what was already reserved. Now it's all online — the back-and-forth is just gone.”
“Owners can finally see what's open and book it themselves. No more 'I thought the pavilion was free Saturday.' It honestly made our board look like we finally had it together.”
“I used to drive deposit checks to the bank and chase people for a signed waiver. Now fees and deposits collect themselves and everything's on record. Reconciling takes minutes, not days.”
Flat pricing per community. No surprises.
No per-resident fees. No hidden per-unit charges. One predictable monthly price your treasurer can budget for.
Billed annually — or $249/community month-to-month.
Everything a single HOA needs to run amenities end to end. Unlimited residents, no per-unit fees, no surprises.
Only add-on is standard Stripe processing (2.9% + 30¢) — never marked up.
Support & upkeep included. Your price covers technical support, platform updates, security patches, and routine maintenance. Custom feature requests or one-off integration work are quoted separately as billable projects.
Management companies
Running many associations? Get volume pricing per community, a roll-up console, and standardized agreements across every HOA you manage.
- Volume pricing from $149 / community / mo
- Centralized billing across your portfolio
- Dedicated onboarding & support
Most amenity and HOA tools quietly scale their bill with your community — and skim your residents’ payments.
$1–$3 per unit / mo, often with $300–$400 minimums
Your bill climbs every time the community grows
1–3% skimmed from each fee, due, and deposit
HOA Pass: one flat price per community.Unlimited residents and amenities, and we never take a percentage of your fees or deposits — so a 40-home HOA and a 400-home HOA pay the same predictable rate.
Answers before you ask.
Still wondering about something specific to your community? We'll walk you through it on a quick demo.
Most communities are live in an afternoon. You add your amenities, set fees and deposits, upload your existing rules and documents, and invite residents. We help you import what you already have so you're not starting from scratch.
No app required. Residents reserve, pay, upload documents, and e-sign in any web browser, on their phone or computer. Native iOS and Android apps are on the way — but the web portal is the heart of HOA Pass and always will be.
Yes. Add your community's logo and brand color, and each association gets its own clean subdomain — like your-hoa.hoapass.com. Fully custom domains are on the roadmap.
Payments run on Stripe, and each community is paid directly into its own connected account. Collect usage fees, cleaning fees, and refundable security deposits — deposits release automatically once conditions are met.
Yes. Card data is handled by Stripe and never touches our servers, access is permissioned by role, and every community's data is isolated. Every action is recorded in a complete audit trail.
Absolutely. Upload your amenity rules, agreements, and any required documents like certificates of insurance. Residents accept the current policy before booking and re-acknowledge automatically whenever you change it — with a full record of who agreed to what, and when.
Flat $199 per community per month billed annually (or $249 month-to-month), plus a one-time setup fee tailored to your community. We scope that fee with you after an initial conversation, once we understand your amenities, residents, and any integrations — so you only pay for the setup work you actually need. No per-unit fees, and management companies get volume pricing from $149/community. The only ongoing add-on is standard Stripe processing, which we never mark up — unlike tools that take a percentage of every payment.
Yes — it's built for it. A single board can run one HOA, and management companies oversee an entire portfolio from one console, each community with its own rules, branding, finances, and connected account.
Give your board its weekends back.
Book a 20-minute demo and we'll show you exactly how HOA Pass runs reservations, payments, and agreements for your community.
No credit card. No commitment. Built for HOAs and community management companies.